Wednesday, 28 January 2015

Terms of Reference- IDF- Internship for Young Professionals’ under Programme Support Unit January, 2015

1. Introduction:
Independent Development Fund (IDF) is a non partisan and not-for-profit grant making organization supporting Civil Society Organizations (CSOs) in Uganda. It is set up to deliver support services to Ugandan CSOs to strengthen their capacities to effectively contribute to the country's human rights, civil rights, good governance and poverty reduction efforts. This is done through the provision of grants and grants management support to the CSOs that work to promote a Rights Based Approach, support and facilitates citizens to access and understand laws and Government policies that impact on their human and civil rights.

1.1 IDF Vision
A vibrant indigenous grant-making institution contributing to the achievement of human rights, good governance, rule of law, local democracy and better quality of life

1.2 IDF Mission
To enable indigenous CSOs access grants through an efficient grant making system.

1.3 IDF Core Values
·         Professionalism
·         Integrity
·         Learning
·         Inclusiveness

1.4 IDF Strategic Objectives
1.       Build civic consciousness and competence among the public of Uganda particularly the vulnerable and disadvantaged populations
2.       Support that enhances community mobilization, activism and access to redress mechanisms provided
3.      New frontiers in grant making opened and promoted for the protection and observance of human rights at the sub national level.

 2.      Purpose of Internship
Through a conducive training and career development environment, IDF is seeking to place two (2) young professionals interested in advancing their career in effective programme management and development work.
The purpose of placing interns at the IDF is to offer an opportunity for young professionals to receive in- the job training as well as gain practical work experience while offering programmatic support that will enhance the achievement of IDF Programme objectives.
 Qualifications, Key Duties and Specific Responsibilities
 3.1. Qualifications
IDF seeks serious and dynamic young professionals with graduate qualifications in either of the following areas; Monitoring and Evaluation, social sciences and law.

3.2. Key Duties:
During the placement period, the young professionals shall be expected to provide hands -on support, while demonstrating learning from all tasks assigned.

3.3. Specific Responsibilities:
a.      Participate in preparation  of  Programme monthly and quarterly work plans and reports
b.      Monitoring grantee work plans and implementation of projects
c.       With  the guidance of  Programme  Officer, support the  process of  reviewing  and report  on grantee quarterly reports and other documents submitted
d.      Taking minutes for program weekly meetings and  generate briefs  for other scheduled meetings with grantees
e.      Follow- up with grantees to complete/ improve success stories from available content
f.        With guidance from Programme Officer, review grantee procurement requests and documents.
g.      Maintain  up- to date grantee files at the IDF with  relevant  information
h.      And any other tasks as will be assigned by the supervisor

3.4. Other requirements
The applicants should be enthusiastic and self-directed, possess excellent time management and administrative skills, and capably manage independently the assigned tasks. The ability to think critically, write clearly, and communicate fluently is essential.

4. Reporting:
The interns will report to the Finance and administration Manager, who will designate the department and staff to supervise the day- day assignments and evaluation of tasks.

 5. Facilitation
No remuneration shall be paid to IDF interns. Interns will be facilitated in accordance with the terms stipulated in the IDF Human Resource Policy and subject to availability of funding.

6. Timeframe and Duty Station
The Internship placement will  last for a period six (6) months and the duty station will be at the IDF offices  in Kampala. 

7. Entry Requirements
Potential candidates should submit an application to undertake internship training at IDF. All applications must be addressed to;

Finance and Administration Manager
Independent Development Fund (IDF)
Plot 18 off Martyrs Way,
Ntinda P.O.Box 34253,

The applications should specify why the applicant has chosen IDF for internship, the benefits expected from completing the internship and how this contributes to IDF’s objectives. The application should indicate specifically:
·         Field of academic specialization or area in which practical training is required.
·         Programme of training approved by the candidate’s institution, where applicable duration of the internship.
·         Number of credits required for validation by the candidate’s institution, where applicable.
·         A supporting letter from his/her learning institution, where relevant.

Deadline for receiving applications is 2nd  February, 2015 and only successful candidates will be contacted.